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The unit exists to ensure the effective use of available resources of the University by stocking items needed for day to day use in the office. The stores also serve as suitable places for safe keeping of non-stock items bought that may not be for use immediately.
The activities require very good storekeeping and the following are the job procedures involved:
Advise the Management on replenishment of stock when balances are at the re-order level so as to avoid stock out.
The store’s procedure for stocktaking exercise is as follows:
Stock items are issued based on approval by an authorizing officer or his nominee. Such issuance of stock is made if a properly filled Stores. Requisitions and issue voucher has been priced by the stores and controlled by the Expenditure Control unit.
The Stores Requisition and Issue Voucher (SIV) is a medium of allocating stores items to users and is the written evidence for debiting the votes or accounts of the user units. To the Storekeeper, it is the only evidence to show that he has parted with stock while to the user unit it serves as a request to withdraw stock.
The essential information to look out for on the form by the Storekeeper are: