Stock items are issued based on approval by an authorizing officer or his nominee. Such issuance of stock is made if a properly filled Stores. Requisitions and issue voucher has been priced by the stores and controlled by the Expenditure Control unit.
The Stores Requisition and Issue Voucher (SIV) is a medium of allocating stores items to users and is the written evidence for debiting the votes or accounts of the user units. To the Storekeeper, it is the only evidence to show that he has parted with stock while to the user unit it serves as a request to withdraw stock.
The essential information to look out for on the form by the Storekeeper are:
- Name of item
- Code of charge
- Signature of the authorizing officer
- Quantity required
- Unit of issue