Bursary Unit

This unit interfaces with the students of the University through the various School Accounts Sections for their Financial Matters during their stay at the institution.

(a) Undergraduate Students

  • Confirmation of fees payment

Check online receipts generated by students with the bank payment schedules and or the fees payment portal (as the case may be); in order to confirm correctness and completeness of fees paid; then sign and stamp the receipts.

  • Ledger Update

Each student’s ledger is updated automatically on-line after payment to reflect the current status, however, a back-up, manual ledger of every student is updated at the various School Accounts’ offices, with the online receipts and/or, follow-up print-out from the office of the Unit head.

  • Opening Ledger for Fresh Students

Obtain the list of registered students from the admissions office/ Information Communication Technology Centre (ICTC).

Reconcile the list with the fees payment print-out of each Department/School to ensure full compliance.

Open ledger page each for a student serially in accordance with their Registration/Matriculation numbers.

(b) Postgraduate Students

The same procedure as for undergraduate students.

 

(c) Payment to Students

Payments are made to students in respect of Bursary awards, a refund of school fees due to wrong payment, overpayment or withdrawal from a programme, refund of hostel fees due to non-allocation of bed space, etc.    

  • Payment of Students Awards
    • Ascertain that there is due authority/approval for payment to be made
    • Forward to Expenditure Control for commitment
    • Raise payment voucher (PV)
    • Forward voucher to Audit Unit for verification
    • Forward audited PV to Cash Office for e-payment
  • Payment of Refunds

A letter of request by the student concerned is received with the appropriate approval for the refund or payment.

The student’s teller is verified and a payment voucher is raised and signed by the Head of Unit before being sent to the Internal Audit Unit for pre-payment audit.

The audited e-payment voucher is sent to the Cash Office for e-payment.

(d) Students’ Final Clearance

  • Check the student ledgers to ensure full payment,
  • Sign and stamp clearance form if not indebted to the University, otherwise, do not clear. 

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