“Create your own Style of Report Writing" Coordinator IPRU FUTO
by – Chioma Ike
The administrative staffs of the Information and Public Relations (IPR) unit, have been urged to distinguish themselves by being more creative and stylish in their reports. They were urged to be known by their individual styles and writing. The advice was given to them at the recently held In-House Training organized by the Unit on Monday, July 29, 2019, at the Units Administrator’s Office.
The Coordinator, of the unit, Mrs. Uche, Bright-Nwelue who facilitated the training explained that report writing is one of the interesting areas in journalism where the writer is given the freedom to express himself/herself in his/her own way by writing “Catchy” stories that will positively capture the interest of the audience. However, although the freedom is established, she noted, the writer has to follow the guidelines and ‘House Style’ of whichever organization he/she represents.
According to her House Style refers to a peculiar way an organization adopts to report news or events. She added that reports are usually presented either in a “Pyramid” “Inverted pyramid” form, explaining that the Inverted Pyramid Style, where the story starts from the most important to the least important points of the stories, is the most popular amongst media houses.
Mrs Bright-Nwelue explained to her team of story writers that in making use of the inverted pyramid style of writing, the summary of the headline/entire story should be contained in the first and second paragraphs, as well as the title of the report, if it is a quotation In addition, she said that “4Ws” (who, what, when, where) must be found within the first paragraph of the report.
Furthermore, she urged the administrators to project the image of the university and the Vice Chancellor’s numerous achievements positively through their writing, pointing out that good reports are not based on the usage of sounding or ambiguous words which gives the writer away as being ignorant of “Communication Theory”
A theory of communication which states that reporters should adjust their speech and writing to accommodate every class of people reading or listening to them, advising that they should rather keep their write-ups as simple as possible for easy perusal. She added that reporters should be more attentive and observant while covering events to enable them to gather enough materials required to develop their stories.
She spoke against them to refrain from repetitions, copying, using big vocabularies and archaic words. The training ended with an intensive question, and answer session.
The In-House Training was recently created as a platform where administrators would be exposed to rudiments of their jobs on the areas of Writing and Editing of Reports, production of FUTO-News, Protocols anchoring of events and many others.